Prevention passport: declaration of occupational health and safety training by training organizations and employers

As a reminder, the French Occupational Health Act requires all employees to have a prevention passport. This contains all training courses attended in the field of safety and occupational risk prevention, including mandatory training courses, as well as certificates and diplomas obtained in this context.

Decree no. 2025-748 of August 1, 2025 clarified the training courses to be included in the prevention passport, and the deadlines for declarations by training organizations and employers.

Training to be declared in the prevention passport

They must meet the following cumulative conditions:

- to meet an occupational risk prevention objective or the general obligation to train workers,

- give rise to the issue of a training certificate or proof of successful completion to the holder of the Professional Training Account (CPF) who has taken the training,

- enable the knowledge and skills acquired or developed during training to be put to good use, and that this knowledge and skills are transferable to any other workstation involving similar occupational risks to those present in the workstation occupied by the worker at the time of training.

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(source: webinar organized by Caisse des Dépôts and the French government on July 21, 2025 https://passeport-prevention.travail-emploi.gouv.fr/espace-public/sites/pp/files/2025-08/Support-webinaires-decret.pdf)

Training not to be declared in the prevention passport

Not to be declared in the prevention passport:

- training for trainers, enabling them to provide training in occupational risk prevention,

- safety training applicable only to a specific company,

- training to ensure the safety of people and property, except :

o First-aid training,

o training to complement training for the protection of people or property, aimed at developing the specific knowledge and skills needed to intervene in situations involving specific occupational hazards,

- training in health, safety and working conditions for members of the employee delegation,

- training courses for prevention officers except :

o radiation protection training for competent employees, leading to the issue of a certificate,

o hyperbaric prevention advisor training.

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Identify reportable training courses

The prevention passport information portal offers a simulator to determine whether a training course should be declared in the prevention passport: https: //passeport-prevention.travail-emploi.gouv.fr/espace-public/realiser-une-simulation

Examples of training courses to be declared: SST, load handling, chemical risks, router risks, radiation protection officer (PCR)...

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Reporting obligations for employers

If the training is provided by the employer, it must be declared within 6 months of the end of the quarter in which the training certificate is issued, or in which the validity of the certificate of achievement issued to the holder begins.

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Declaration obligation for training organizations

If the training is provided by a training organization, it must be declared within 3 months of the end of the quarter in which the training certificate was issued, or in which the validity of the certificate of successful completion issued to the holder begins.

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Employers' obligation for training courses provided on their own initiative by training organizations

Within a period of 6 months from the end of the quarter in which the training certificate was issued, or in which the validity of the proof of successful completion issued to the holder begins, the employer may check the accuracy of the data entered by the training organization for training courses provided on its own initiative. Within this period, the employer may ask the training organization to correct or complete its declaration. In the absence of verification, the declaration is deemed to have been verified on expiry of this deadline.

If the training course is not declared by the training organization within the above-mentioned timeframe, the employer enters the information in the prevention passport within 9 months of the expiry of the timeframe applied to training organizations.

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Transitional provisions

Only mandatory training courses governed by regulations, and mandatory training courses required for positions requiring employer authorization or clearance, need be declared:

- from September 1, 2025 to June 30, 2026 for training organizations,

- from the opening of the dematerialized service dedicated to employer declarations (by March 31, 2026 at the latest) to September 30, 2026 for employers.

Completed training courses, or those for which the validity of the proof of successful completion begins between September 1 and 30, 2025, are declared by the training organization before July 1, 2026, and the declarations are verified by the employer before October 1, 2026.

The deadlines indicated for the requirements applicable to training organizations and employers are extended by 3 months until the mass import of data per file is available to users, and no later than December 31, 2026 [i.e. within 9 months instead of 6 months for employers, and within 6 months instead of 3 months for training organizations].

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Other provisions relating to the Professional Training Account (CPF)

Training courses taken via the CPF are automatically entered in the prevention passport. Transitional provisions are provided for.

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Conclusion

We invite you to check with your company's training department (HR, etc.).

For more information, a webinar is available on the Passport to Prevention portal: https: //www.youtube.com/watch?v=QD8iR591JR4

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