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Simplification of the procedures for implementing the minor accident register

Am I able to implement a minor accident register at my site?

The procedures for opening and maintaining the register for work-related and commuting accidents that do not result in time off work or medical treatment—known as the minor accident register—have recently been simplified.

As a result, it is no longer necessary to obtain prior authorization to maintain this register from the regional health and retirement insurance funds (CARSAT) for the general scheme or the agricultural social mutual funds (MSA) for the agricultural scheme.

When maintaining such a register, the employer must now inform the regional health and retirement insurance fund without delay and by any means that provides a confirmed date (e.g., email or registered letter).

A register template is available for download on the health insurance website: Its content remains unchanged. Therefore, the following information must be included:

• Serial number,
• Date of entry in the register,
• Victim's first and last name,
• Date and time,
• Location,
• Detailed circumstances,
• Site and nature of the injuries,
• Names and addresses of witnesses and any third parties involved from outside the establishment,
• Signatures of the caregiver and the victim,
• Observations.

Unchanged prerequisites

Likewise, the requirements for maintaining a minor accident register have not been modified and are, as a reminder:

• The permanent presence of a doctor, a state-registered nurse, or a person in charge of health and safety within the company who holds a national first-aid certificate supplemented by the workplace first-aid rescuer certificate;
• The existence of an emergency first-aid station;
• The existence of a Social and Economic Committee.

Register retention requirements

The employer must keep the register for each calendar year on the medium of their choice for a period of five years from the end of the year in question.

Consequently, the annual submission of the register to the retirement and occupational health insurance fund for the general scheme or the agricultural social mutual fund (MSA) for the agricultural scheme is no longer required.

Finally, when a breach is noted by the authorities (improper maintenance of the register, failure to comply with the conditions for maintaining it, refusal to present it to inspection officers, the victim, or the CSE), maintaining a minor accident register is no longer permitted. Thus, all workplace accidents must be subject to mandatory reporting to the primary health insurance fund or the agricultural social mutual fund.

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Photo credit: Lucian Alexe